Typical Required Documents Checklist:

The following list includes the types of documents which may be required in the preparation of your Reserve Fund Study. Most Condominium Corporations will not have a document list this extensive. Additionally, often documents of a historic nature may be incomplete. However, this list is a good example of the breadth of documentation a qualified consultant may require in the preparation of your report, and may be a useful checklist for your inventory of condominium documentation.

Typical Documents & Records:

Condominium Financials (preferably 3 years or more)

Condo Operating Budget including Reserve Fund (RF) Contributions;
Balance Sheet with RF year end balances;
General Ledger(s);
Invoices and/or quotations related to reserve component expenditures;
Other documents of a financial nature.

Condominium Governing Documents

Condominium Declaration / Plan, including any amendments if applicable;
Registered Condominium Bylaws, including any amendments if applicable;
Air Parcel Agreements, reciprocal agreements/easements;
Agreements for 3rd party use and access to condominium property;
Parking Agreements;
Any additional bylaws or documentation related to responsibility for long term repair and maintenance of the condominium property.

Building Plans & Drawings

Architectural Plans;
Structural Plans;
Mechanical Plans;
Electrical Plans;
Fire Protection & Sprinkler Plans;
Landscape Plans;
Roofing Plans;
Any other plans and/or drawings which describe the condominium property.

Other Professional Reports & Inspections

Prior Reserve Fund Studies(s), if applicable;
Insurance Appraisal(s);
Engineer’s Report(s)/Envelope Studies;
Elevator Report(s);
Other reports of a professional nature affecting the condominium corporation.